Membership Renewal Questions and Answers
A1. Members are not able to make changes to their CPE submissions once they have completed the annual renewal. Members are also not able to make changes to any previous years submissions. The online system is set to prevent changes. The requirement that full and part time members submit a minimum of 40 hours of CPE annually is the means by which SASW ensures a standard of practice to fulfill our mandate to protect the public.
A2. Members are able to edit their CPE submissions for the current year up until they complete the annual renewal. To edit a CPE submission, log into the online system with your username and password to get to your Member home page. Once on your Member page look for the section “Continuing Education” on the left hand side of the page. Now locate the link “View/Edit Your Learning Profile” and click on. Your CPE activities should now be showing. To edit an entry click on the blue pencil icon located to the left of the CPE entry before your name. A new screen will open up. Scroll to the bottom of the page and click on “Next”. A new screen will open up where you can now make changes. Once you have entered the changes scroll to the bottom of the page and click on “Next”. A new screen will open up showing the changes you made. Scroll to the bottom of the page and click on “Save” to complete the change process.
A5. Using your username and password log into the online system. Once you are logged in you will see your member home page. On the right hand side of the page locate the section “Online Forms” and click on “Name Change Form”. Fill in the form with your new name and then click on the “next” button at the bottom of the page. A new screen will appear with your new information. Click on “save” at the bottom of the page. The online system generates a notice to the SASW office to do the actual name change in the online system and your hard copy file.
A7. Using your username and password log into the online system. Once you are logged in you will see your member home page. On the left hand side of the screen locate the section “Menu”. Locate “View/Edit My Profile” and click on to bring up your profile information. Locate the “Edit Profile” button located at the top portion of the page and click on. You can now enter new information.
Locate the field “Do you Engage in Private Practice?” and click on “Yes”. Fill in the fields specific to your practice (i.e.: business contact information/areas of practice). Locate the field “Please post my information?” and click on “Yes”. Keep scrolling to the bottom of each page and click “next” until you locate the “save” button and click on.
You can now go to the main SASW web page to check your information is there. On the main SASW web page locate the tab “Public Information” and click on. Locate the tab “Find a Private Practitioner” and click on. Enter one of the search criteria (i.e. registration number, first name or last name) and click on the “Search” button. Your information should appear. If your information does not appear you did not save the information so you will need to repeat the process. If after repeating the process your information still does not appear, call the SASW office at 306-545-1922.
A10. You will need to contact the Registrar at 306-545-6878 or send an e-mail to firstname.lastname@example.org. The e-mail should include the dates of when you went on maternity leave, when you are returning to work and the number of hours of CPE you did completed.
A11. Maternity leaves generally don’t fit nicely into our renewal year! In general we take the employment status of a member at the time of renewal. So if at renewal you are practicing you would renew as practicing. However if your maternity leave starts at the beginning of the year (i.e. Jan-March) you should renew as “non-practicing” as you will be on leave for the majority of the year and will not be required to report the 40 hours of CPE for the next renewal year. If your maternity leave begins later in the year you should renew as practicing as you will be practicing for the majority of the year. You would then be renewing as “non-practicing” for the following year. Based on when the maternity leave occurs a member may or may not be able to meet the 40 hours of CPE required. In these cases, you will need to contact the Registrar at 306-545-6878 or send an e-mail to email@example.com. The e-mail should include the dates of when you went on maternity leave, when you are returning to work and the number of hours of CPE you did complete.
A15. Full time and part time renewing members are required to report and submit 40 hours of Continuing Professional Education activities prior to completing the renewal. You will not get the renewal link until the 40 hours are entered.
A17. . To enter CPE activities log into the online system with your username and password to get to your Member home page. Once on your Member page look for the section “Continuing Education” on the left hand side of the page. At the bottom of the CPE section you will see 3 links, click on the “Enter Continuing Activity” link which will take you to a new screen. Scroll to the bottom of the page a select the category of activity you are entering, Category A, Category B or Category C. Once you have selected the category click on the “Next” button. You will now see a page where you enter the detail of the activity. Once you have entered the required information click on “Next” at the bottom on the page. A new screen will open up showing the information you just entered into the system. Review the information for accuracy and then scroll to the bottom of the page and click on “Save” to complete the process.
Once you have saved your entry the system will take you to a new screen with two links:
To record more CE Activities, click Here or
When you have completed your CE Activities and/or wish to print a list of your Continuing Education, click Member Home
On your Member Home page you should now see the hours you have entered beside “Your Current Hours”.
A18. Some CPE activities can be entered as multiple activities into one entry in the online system. For example, if you did 20 hours of self-directed learning reading books or articles you can list them all in one entry. You will need to provide sufficient detail on the sources read in order for the Registrar to verify in the event you are selected for audit. In this scenario you may enter the date field as a time period “from”/”to” (i.e. April 1, 2019 to September 30, 2019).
Another example would be viewing recorded webinars or participating in live webinars through CASW. You can enter multiple activities as one entry. You will need to include the specific topic and date of the webinar. Again you can enter the date field as a time period. You need to ensure you enter sufficient detail in the event that your submissions are selected for audit by the Registrar.