GUIDELINES FOR COMPLETION OF REGISTRATION RENEWALS WITHIN THE SASW ONLINE SYSTEM
For Renewals in Fall 2024
Step 1 - Member Login
Go to www.sasw.ca and click on Member Login (top right-hand corner) to enter your username and password. Once you have entered your username and password, you will be taken to your Member Home Page where you can see the information that SASW has in its online system and find links that will take you to pages where you can update or enter new information.
NOTE:Forgot Password
- On the main web page of SASW locate the “Member Login” link at the top right-hand corner of the page and click on. Enter your username or e-mail and then locate the link “Forgot Your Password? Click Here to Reset it. Old passwords are no longer being sent to your email for privacy and security reasons. The online system will send instructions to your e-mail on how to “reset your password”. If you do not receive an email right away, check your spam.
- If you have changed your email, you will need to notify the SASW Office at registration@sasw.ca to update your email. The office will then make the change within the online system so you can reset your password. To avoid late charges and the delay of your registration, please ensure that you do this well before the December 1st deadline.
Step 2: Reporting of Continuing Professional Education (CPE)
- To enter your CPE activities, you will need to be on your Member Home Page. Click on Enter CONTINUING EDUCATION ACTIVITY. Select the appropriate category for each activity and enter the information as required. Please refer to Q21 and Q22 of the Renewal Qs and As.
- You must enter activities in at least two categories and the hours must total a minimum of 40 hours.
- Appendix 1 - Definitions/Recording Requirements for Continuing Professional Education Activities will assist you with recording your CPE activities. Please ensure you have reviewed this document so you are entering CPE activities that meet the policy definitions and are recorded in the correct category.
- Once you have entered a minimum of 40 hours of CPE activities, in two of the three categories, you will be given the Renew your Membership link on your member home page.
NOTE:
- Reporting of a minimum of 40 hours of CPE is mandatory for individuals who were practicing members (full time or part time) in 2023 as per the SASW Continuing Education Policy. You will not be able to complete the renewal process until the continuing education requirement has been met.
- If in 2023 you were non-practicing, a new member or reactivation (reinstatement/over one year), you are EXEMPT from reporting continuing education for the 2024 renewal year. Therefore, you will not get the Continuing Education Link and should proceed directly to Step 3 (ONLINE RENEWAL).
Members are asked to keep copies of their supporting documentation for continuing education activities (brochures, certificates, receipts, etc.) as you may be selected for a CPE audit by the SASW Registrar. You may be requested to submit documents to the SASW Office for verification.
Step 3 - Completing Online Renewal
Once you have entered your continuing education activities or if you are exempt from reporting CPE, the system will automatically give you the Renew your Membership link. This link is located under the ONLINE RENEWAL SUB-HEADING. Click on the Renew your Membership link to complete the renewal form. This will take approximately 10 minutes to complete. As you scroll through the personal information that has been entered into the system, please check for accuracy of the information. If any of your personal information needs to be edited/updated, click on the field that requires editing/updating and make the necessary change, including your interest in serving on a committee(s).
Once you have updated your member profile including your employment data, you will proceed to select your 2024 registration category and answer regulatory declaration questions. When you have completed all sections on the renewal form, the SECURE CREDIT CARD PAYMENT screen will appear. To complete the online renewal, you must make your payment at this time using a Debit/Credit Card, Visa, or MasterCard. Please note that regular debit cards will not be accepted for payment. If you are using an employer or someone else’s credit card, double check that you are entering the name on the card exactly as it is on the card, including any middle initial. You will need to change the address and any other card owner’s information, as the system automatically populates the members’ information.
If your payment fails, try again later in the day or the next day. Do not attempt multiple times.
If you require a change to your name or educational data, the following is required:-
Last Name/First Name - The Registrar requires that you complete the Name Change Form which is located on your Member Home Page under the subheading ONLINE FORMS. Once you have completed this form, it is sent electronically to the SASW Office where a staff member will make this change.
Please note that the legal name you are registered under should be the same name that you use in practice. You may put a preferred name in brackets that will show on the roster. - Education Data -
If you have obtained another degree and want this entered into the SASW online system, members are required to order a transcript indicating that the credential has been conferred. This transcript must be sent directly to the SASW Office from the academic institution where the credential was received. The SASW office will make the change to your educational data once the transcript has been received and place the transcript in your member file.
- You cannot partially complete the online renewal within the Renew Your Membership link and come back later to make additional changes to your information and/or pay the registration fee.
- If your employer pays for your registration fee, you will need to pay first and then be reimbursed if you are not using the employer’s credit card.
- If you do not have a personal credit card, you can purchase loadable/prepaid ones from most Canada Post outlets, at drug stores and/or financial institutions.
- You have access to your Member Home Page throughout the year and can update your personal information any time if there are changes. Please make sure that you keep your home address and email address current in the system so that the SASW office can communicate with you throughout the year.
For Members who complete the annual renewal as full or part time practicing your license will be posted to your home page in our online system usually within 5 days. Members who are issued a license will see the current year’s license and the license for the renewal year. After January 1, only the renewal license will show as it is now your current year license.
For Members who complete the annual renewal as non-practicing you will not be issued a license. To change your status from non-practicing to practicing during the year (i.e., returning to work), you will need to complete the “Member Status Change” form located on your home page in the online system. In addition to completing the form you will need to make an additional payment for practicing status as follows:
| January 1 to July 1 | Full time | $308.00 |
| Part time | $173.00 | |
| July 2 to December 31 | Full time | $148.00 |
| Part time | $67.00 |
Once the payment is made your license will be issued and posted to your home page in the online system with the date your status change was approved by the Registrar.
All renewing Members will access their Invoice/Receipt from their home page in the online system under the section “INVOICE/RECEIPTS” on the left-hand side of the page. Members will be able to access their receipts for any year at any time.